Part 2: Making the Most of Your Free LiquidPlanner Trial

May 4, 2018 by Katie KalafusKatie Kalafus



Editor’s Note: This guide is the second part of our series on making the most of your LiquidPlanner trial. Start there first to create a good foundation for your trial.

In the first part of this series, we walked through setting up a project. In this post, we’ll look at some of the more popular features people use when trialing LiquidPlanner.  Below are short descriptions and a few examples of use cases, with links to a full article in our Knowledge Base for a deeper dive on the feature.

As always, please contact our Sales team with any questions or if you’d like to see a demo of the features in this blog post.

LiquidPlanner’s scheduling engine will schedule out plan items in order, one at a time, for each resource—almost like an automatic dependency—if you are only planning for one resource.

If you need to plan items for multiple resources and the items need to happen in a specific order, you may want to set up dependencies.

Action Item: First, multi-select the plan items you want to create dependencies for (hold down the Ctrl or Shift key to select multiple items). Then, right-click and select “Create Dependencies.”

Common Solution: You can create dependencies between any plan items; a common configuration is to create dependencies between project phases (Sub Folders).

Learn more about Dependencies and adding Wait Time.

In LiquidPlanner, each resource on your team will have a unique weekly baseline of availability, the allotted number of hours each day that a workspace member is able to do project work.

While a new project management tool might not sound exciting initially, resources might like the fact that they can’t be overbooked in LiquidPlanner.

“We’ve never had anybody say, ‘I don’t want to use this!’ They like knowing what’s on their plate, and what they are responsible for completing.”- VP of Engineering for Tangent Engineering

While the weekly availability is a baseline for predicting an accurate schedule, having your team set up Events for things like vacation, company holidays, sick days, etc. will help you manage risks such as being under-capacity or missing a deadline.

Action Item: In the EVENTS package on the Projects tab of your trial, try adding a new Event by right-clicking and adding an Event.

Tip: A good example to use is an upcoming company holiday. Make sure to select the correct start and end time. Under resources, you can assign to “Everyone.”

Learn more about Events and how you can set up recurring partial-day events (for things like weekly meetings with a customer).

For any resources that have unscheduled overhead work like support tickets or admin, see how to model ongoing tasks in LiquidPlanner.

Many teams like to track Milestones for their projects, but in most cases (please see Scrum and Agile Workflows for those alternate cases), we recommend using Deadline Dates so you will have better visibility into potential risk.

While Milestones have an alert once they have passed that date, Deadline Dates can have four different kinds of Risk Alerts triggered where there is conflict and/or risk.

Action Item: Try adding a deadline date to one of your sample projects by opening the edit panel or the baseball card view. When you add a deadline to a project, notice that all of the underlying tasks and subfolders will inherit the project deadline. If LiquidPlanner calculates there is a risk of missing that deadline, a risk alert will be triggered.

Learn more about deadline dates and milestones.

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